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Employer New Hire Reporting

What is New Hire Reporting?

State Directory of New Hires (SDNH) is a centralized, confidential, and secure repository responsible for receiving new hire data reported by employers in the State of Colorado. Federal law (42 USC 653A(b)(1)(A)) requires employers to furnish this data to the SDNH of the state in which a newly hired employee works.
  • This reporting must take place within 20 calendar days after the date of hire or by the first regularly scheduled payroll following the date of hire, if such payroll is after the expiration of the 20-day period.
  • Electronic reporting requires two monthly transmissions, no fewer than 12 and no more than 16 days apart.

“Employer” has the same definition as for federal income tax purposes. Employers required to provide employees with W-2 Forms must also comply with new hire reporting requirements.

How do I report New Hires?

The following methods can be used:
  • Report on-line here on the Colorado State Directory of New Hires website.
  • Fax to 303-297-2595 (W-4 or equivalent form)
  • U S mail (W-4 or equivalent form):
  • Colorado State Directory of New Hires
  • P.O. Box 2920
  • Denver, CO 80201-2920
  • Diskette, Magnetic Media or Cartridge

Contact the Family Support Registry FSR Employer Outreach Department for help with any of these options.

What if I am a multi-state employer?

Employers, with employees in two or more states AND who transmit required reports magnetically or electronically, must comply with the law by exercising one of the following options:
  • Furnish the new hire report to the State Directory of New Hires of the state in which your newly hired employee works; or
  • Designate one state in which any of your employees work and transmit all new hire reports to the State Directory of New Hires of that state.

If the second option chosen, you must notify the Secretary of the U. S. Department of Health and Human Services in writing, of the decision to report to only one state and identify the chosen state.

The following information is required:

  • Federal Employer Identification Number (FEIN)
  • Employer's name, address, and telephone number related to the FEIN
  • State selected for reporting purposes
  • Other states in which the company has employees
  • Corporate point of contact

Retrieve a New Hire Reporting Form

Send via U S Mail, addressed to:

  • Department of Health and Human Services
  • Multi-State Employer Registration
  • Office of Child Support Enforcement
  • PO BOX 509
  • Randallstown, MD 21133

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